7+ Best PDF Data Extraction tools (2023 easy & free tools)

As businesses continue to produce and share digital documents, the need for efficient data extraction tools is increasing. PDF data extraction tools are essential for extracting valuable data from PDF documents without manual data entry. These tools can help organizations save time and money while improving data accuracy. In this article, I will introduce you to the best PDF data extraction tools available in 2023.

What Are The Best PDF Data Extraction Tools?

There are lots of PDF data extraction tools available in the market today. Whether you want to extract data to Excel online, on your desktop, or on your mobile device, you have options available for you. However, not all tools are created equal. There are several criteria that you should consider when selecting a PDF data extraction tool. These include Accuracy, Ease of use, Compatibility, Speed, and Cost.

Taking these factors into consideration, here’s a list of the best 7 PDF data extraction tools for 2023.

1) PDFelement (For small businesses)

Overview

PDFelement is an all-in-one PDF data extraction, editing, and sharing solution. It allows you to extract data from PDF documents quickly and easily. You can also edit the text, images, and layout of a PDF with advanced features like editing the font size, color, and margins.

Features

• Editing Text: PDFelement allows you to edit any text within a PDF document easily. You can add, delete, or modify the text without losing the original formatting.

• Converting PDFs: PDFelement converts PDF files to other formats, preserving their original formatting, and making it quick and easy.

• Annotations: It provides annotation tools to add comments, highlights, and other marks to PDF documents, as well as stamps and watermarks.

• Password Protection: PDF Element allows users to add password protection to PDF documents, protecting them from unauthorized access and ensuring data security.

• Bates Numbering: PDF Element’s Bates Numbering feature allows users to add unique identification numbers to PDF documents, particularly useful for legal and business documents.

Pricing

PDFelement offers three subscription pricing starting at $79.99 per year, $109.99 for a 2-year plan, and &129.99 for a Perpetual plan.

Bottomline

With PDFelement you should never worry about manual data entry or tedious manual edits ever again! The intuitive user interface makes it easy to manage your PDFs with ease — enabling you to save time on tedious tasks so you can focus on what matters. Download for Windows or Mac today.

2) Adobe Acrobat Pro DC (For small businesses)

Overview

Adobe Acrobat Pro DC is one of the most popular PDF data extraction tools in the market. It offers a range of features for extracting data from PDFs, including the ability to convert PDFs to Excel spreadsheets or HTML tables. The tool uses an OCR (Optical Character Recognition) engine to accurately recognize and extract data from scanned documents.

Features

• Edit PDFs: Adobe Acrobat Pro DC allows users to edit text and images within PDFs.

• Convert PDFs to other formats: Users can convert PDFs to Microsoft Office files or HTML.

• Combine files: Multiple PDFs, images, and other file types can be combined into a single PDF.

• Protect PDFs: Users can add password protection, set permissions, and redact sensitive information.

• Fill and sign forms: Adobe Acrobat Pro DC enables users to fill out and sign forms electronically.

Pricing

You can get an Adobe Pro Individual plan, which offers 2 subscriptions starting at $12.99 per month.

Bottomline

With Adobe Acrobat Pro DC, you can effortlessly save time and money by eliminating manual data entry and extraction, allowing you to focus on more important tasks. Streamline your workflow and increase productivity with this powerful tool!

3) VeryPdf (For automated PDF extraction)

Overview

VeryPDF is a powerful data extraction tool that helps you extract data from PDF documents. It can capture and store text, images, and other media from PDFs, convert PDFs into other file types, and integrate with Microsoft Outlook to quickly save emails as PDFs or extract data from them.

Features

• PDF conversion: Users can convert various file formats to PDFs and vice versa without losing the original formatting.

• PDF editing: You can easily edit PDFs by adding or removing text, images, and pages. There are also options to highlight, cross out, and underline text to emphasize important information.

• PDF password remover: You can remove PDF permission restrictions directly and save encrypted PDFs without an open password.

• OCR technology: VeryPDF has an OCR function that enables users to edit and search for text in scanned documents, enabling them to edit and search.

• Watermarking: It offers users the ability to add watermarks to PDF files, which is useful for branding and copyright protection purposes.

• Batch processing: It enables users to process multiple files at once, saving time and effort

Pricing

Verypdf is free to use but for more advanced tools it offers monthly and yearly pricing, starting at $5.95 and $59.95 respectively.

Bottomline

With VeryPDF, you can capture any data from PDFs seamlessly and quickly. Save time and maximize efficiency by quickly extracting data from PDF documents. Never manually edit PDFs again — let VeryPDF do the hard work for you!

4) Nitro Pro (For personal use)

Overview

Nitro Pro is a PDF data extraction tool that offers a range of features for data extraction data from PDFs. It allows you to convert PDFs to Excel spreadsheets or CSV files and offers an OCR engine for data extraction from scanned documents.

Features

• Nitro Pro allows you to convert any document to a PDF format quickly and easily.

• You can also use Nitro Pro to edit PDF documents, including text, images, and pages.

• Nitro Pro offers a range of annotation tools for adding comments, highlighting text, and more.

• With Nitro Pro’s OCR feature, you can easily turn scanned documents into searchable and editable PDFs.

• Nitro Pro makes it simple to electronically.

• Nitro Pro offers powerful collaboration tools, allowing multiple users to review, edit, and comment on documents in real-time.

Pricing

The Nitro Pro offers 3 pricing plans which are the PDF plan, eSign plan, and Platform plan.

Bottomline

Nitro Pro is the ultimate PDF data extraction tool. You can save time and money by automating tedious manual data extraction with Nitro Pro. Professionalize your documents quickly and easily, with no manual labor required.

5) Docparser (For daily PDF extraction)

Overview

Docparser is an advanced PDF data extraction tool. It allows you to quickly and easily extract data from PDF documents, including text, images, tables, and more.

Features

• Document Processing: It allows you to extract data from any type of document including PDFs, images, and even handwritten documents.

• Custom Extraction Rules: With Docsparser, you can create custom extraction rules to extract only the data you need from your documents.

• Automated Data Extraction: It can automatically extract data from your documents using pre-built templates or custom rules.

• Data Validation: Docsparser ensures that the extracted data is accurate and valid by cross-checking it with other data sources.

• Integrations: It can easily integrate with other tools and applications you use to streamline your workflow.

• Data Export: You can export the extracted data from Docsparser in various formats such as Excel, CSV, or JSON for easy analysis and use.

Pricing

However, the tool is quite affordable, with a subscription starting from $32 per month.

Bottomline

Start streamlining your business processes today with Docsparser. Don’t let manual data extraction slow down your workflow. You can quickly and easily extract data from PDFs and move it into your ERP system to save yourself a tremendous amount of time and increase efficiency.

6) pdfFiller (For personal use)

Overview

pdfFiller is a powerful data extraction and automation tool. It allows you to easily extract data from PDF documents and automatically fill in forms. pdfFiller integrates with Brave browser, so you can easily see changes in the document, assign tasks & leave comments without leaving the browser.

Features

• Fillable Forms: pdfFiller provides a wide range of fillable forms that make it easy to complete any kind of form digitally. You can also create your own fillable forms from scratch.

• E-signature: With pdfFiller, you can easily add an electronic signature to any document. This feature makes it easy to sign and send important documents digitally.

• Cloud Storage: pdfFiller offers secure cloud storage, so you can access your documents from anywhere, at any time. You can also share documents with others and collaborate on them in real-time.

• Mobile App: The pdfFiller mobile app allows you to edit and sign documents on the go. You can also use your smartphone camera to scan and upload documents directly to pdfFiller.

• Security: pdfFiller takes the security of your documents seriously. They use advanced encryption to protect your documents and maintain compliance with industry standards.

Pricing

pdfFiller is free to use but for more advanced tools it offers monthly pricing, starting at $8 for Basic, $12 for Plus, and $15 for the Premium plan.

Bottomline

pdfFiller enables businesses to streamline their document management, increase productivity, and save time by using a robust and secure solution. Don’t wait any longer to make the switch! Leverage powerful features to change operations and use technology to advantage.

7) Payhawk (For big businesses)

Overview

Payhawk is an innovative solution that helps you automate manual processes and maximize efficiency. It leverages smart data extraction using OCR technology to quickly and accurately extract data from documents. It’s easy to use and has best-in-class integrations with multiple accounting software options and ERPs, including NetSuite, Xero, and Microsoft Dynamics.

Features

• OCR Technology: Payhawk uses OCR (Optical Character Recognition) technology to extract data from PDFs accurately and quickly.

• Automated Data Extraction: Payhawk automatically extracts data from PDFs, eliminating the need for manual entry.

• Multiple Document Formats: Payhawk can extract data from a variety of document formats, including invoices, receipts, and bank statements.

• Data Validation: Payhawk validates extracted data against existing data sources to ensure accuracy.

• Export to Accounting Software: Payhawk can export extracted data directly to popular accounting software, such as QuickBooks and Xero.

• Expense management: Payhawk offers powerful expense management tools to help businesses track and categorize expenses, set spending limits, and control employee spending.

• Virtual cards: Payhawk’s virtual card solution allows businesses to create virtual credit cards with unique card numbers and spending limits, control employee spending, and prevent fraud.

Pricing

Payhawkt offers three pricing plans starting at $8, $9 & $10 monthly for Premium cards, All-in-one spend, and Enterprise suite respectively.

Bottomline

Eliminate manual data entry and tedious document processing tasks with Payhawk. Free up your valuable time and effort to focus on other important tasks and achieve maximum efficiency in your business operations.

Comparison of PDF Data Extraction

Product	Price	Features	Rating
PDFelement	$79.99 per year	Extract PDF files, Editing Text, Converting PDFs, Annotations, Password Protection, Bates Numbering, etc.	9/10
Adobe Acrobat Pro DC	$12.99 per month	Edit PDFs, Convert PDFs to other formats, Combine files, Protect PDFs, Fill and sign forms, etc.	8/10
VeryPdf	$5.95 per month	PDF files conversion, PDF editing, PDF password remover, OCR technology, Watermarking, Batch processing, etc.	8/10
Nitro Pro	$9.99 per month	Document conversion, edit PDF files, Realtime Annotation, Sign and Certify PDFs, etc.	7/10

What is PDF Data Extraction

Just like the auto-reply function for Email Inbox, PDF data extraction refers to the process of extracting data or information from a PDF document. This can include text, images, tables, and other types of content that are embedded within the document.

PDF data extraction is often used in industries such as finance, healthcare, and legal, where large volumes of data need to be processed quickly and accurately. Above are 7 tools and techniques available for PDF data extraction, including automated software programs and manual data entry processes.

Conclusion

In conclusion, there are several PDF data extraction tools available in the market, each with its unique features and functionalities. When selecting a tool, it’s important to consider the tools mentioned above due to their factors such as accuracy, ease of use, compatibility, speed, and cost. 

Based on our evaluation, we recommend PDFelement as the best PDF data extraction tool for 2023. While it may seem expensive, it offers a range of features and functionalities that make it the most accurate and reliable tool on the market. However, if you’re looking for a free or low-cost option, Adobe Acrobat Pro DC and VeryPDF are both great choices for extracting data from PDFs. 

The article includes the personal opinion of the author. It should not be considered Financial or Legal Advice. All data and numbers have been sourced at the 2023–04-06. Changes may apply.